OpenCon 2018 Application Form

OpenCon is the conference and community for students and early career professionals interested in advancing Open Access, Open Education and Open Data. OpenCon 2018 will be held on November 2-4 in Toronto, Canada. Each year, OpenCon brings together a diverse, representative, and engaged group of participants, with travel scholarships available to most participants. For this reason, attendance at OpenCon 2018 is by application only.

The benefits of applying for OpenCon 2018 extend far beyond attending the Toronto meeting. It’s an opportunity to find collaborators, get connected with scholarships to attend related conferences, and be recognized by the community for the work you do to promote Open Access, Open Education and Open Data. To find out more about OpenCon and our issue areas before applying, click here.

Application Instructions

Complete the form below to apply for OpenCon 2018. First, enter your email address to unlock the rest of the questions. Once you begin, you can save your progress at any time by clicking “Save for Later” at the bottom of the form. You will then be sent an email with a secure link that you may use to resume your application later. The deadline to apply for OpenCon 2018 is July 13 at 11:59 U.S. Pacific Time. Drafts not submitted by that date will be considered final. All questions are required unless otherwise noted.

Deadline: Friday July 13 at 11:59pm U.S. Pacific Time (UTC -7)

Information you provide through this form is subject to the OpenCon Privacy Policy. Questions marked with a caret (^) will be released as de-identified Open Data, and you will have the option to give OpenCon additional permissions at the end of the form. Please visit our FAQ for further information.

Thanks, and good luck with your application!


Start Application

Please fill in your email address and click “Start Application” to unlock the rest of the form.

Personal Information

First, please tell us some basic information about yourself.



To apply for an invitation and scholarship to attend OpenCon 2018, select the first option. If you only need an invitation (not a scholarship) or just want to update your information without applying, please select one of the other options.


Forename / Given Name


Surname / Family Name


If you would like us to call you something different than the first name you entered above, please enter it here. For example, if your name is “Michael” but you prefer to be called “Mike.”


If you use another email address that you would like to have on record, please enter it here.


If you have a Twitter account, please enter your username here including the "@". Otherwise leave this blank. You can sign up for a free account at https://twitter.com. Twitter is commonly-used platform among OpenCon community members, but is not required or necessary to participate.

Interest in OpenCon

The following questions are designed to help us get to know you and why you are interested in OpenCon. This is the most important part of your application. Please answer questions in English and pay careful attention to the limits on length. You may wish to use character counting tool like this or this to compose your answer.



Select the OpenCon issue area that interests you most. We understand that many applicants are interested in multiple issues on this list, but it is helpful to know which one you consider most interesting. Please note that OpenCon focuses on these issues in the specific context of research and education.


Please tell us briefly about yourself. This may include what you do for work, what you study, what projects you’re involved in, or what you are passionate about. Maximum 280 characters (~35 words).


In your own words, tell us why you are interested in Open Access, Open Education and/or Open Data and how these issues relate to your work. If you are already working on these issues please tell us how. Maximum 1000 characters (~175 words).


The biggest goal of OpenCon is to catalyze action to advance Open Access, Open Education and Open Data. Tell us what ideas you have for taking action on these issues, and how you would use (or are currently using) your experience with OpenCon to have an impact. Maximum 1000 characters (~175 words).


All of the events listed below are global and open to participation, so anyone, anywhere can be involved. Please indicate which of the following events you have participated in, or plan to participate in next year. Check all that apply.


Maximum 600 characters (~100 words).

Academic and Work Information

This section collects information about your academic and work background, which helps us understand more about what your interests and experiences are. OpenCon has a focus on students and early career professionals, and welcomes applicants from all academic backgrounds.



Please provide the full name of the institution, organization, or company where you work or go to school. Please write out the meaning of any acronyms (for example, write “Massachusetts Institute of Technology” not just “MIT”). If you have multiple affiliations, please list the most important one here. You may list up to four other affiliations below, if any.


Leave these blank if not applicable.


Please check the profession that best describes what you do. If there are multiple options that equally describe you, you may select up to three.


Please indicate how many years of work experience you have in your primary profession. If you’ve worked in multiple professions at different times, please add the number of years together. Do not include time when you were also studying or going to school full time (including PhD).


Please select the academic degrees you have attained, if any. Only check the degrees you have already been awarded.


Which option below best describes your academic field of study or expertise? Please select only one option.


If you have an ORCID, please enter it here. You can sign up for a free ORCID at https://orcid.org. This information is optional, but can be a helpful way to let us know about your publications and academic background.


Do you have any of the following skills that you would be interested in volunteering for an open-related project? Check all that apply below.

Location Information

OpenCon is a global conference, and we seek to bring together people from around the world. Please answer the following questions to tell us more about where you are from and where you live now. If you are applying for a travel scholarship, this information helps us determine your travel needs.



Please select the country where you are a citizen (where your passport is from). If your country isn’t listed, select “Country Not Listed” and indicate your country in the comments box at the end of the application form.


Please select the country where you currently live. If you are a resident of multiple countries, pick the one where you will spend the most time this year.


OpenCon 2018 takes place in Toronto, Canada. Please enter below the city from which you would travel to get to Toronto. Please include city and country. This information is required for those applying for a travel scholarship, and we encourage everyone else to answer too.


Please enter the nearest international airport to the city you would travel from to get to Toronto, regardless of whether you would travel to Toronto by air. This does not need to be the airport you ultimately travel from, it just helps us understand where you are located. To fill out this question, begin by typing the name of the city, and suggestions will show up automatically. Click the correct one. You can also search by the three-letter IATA code (for example enter “LHR” for London). If your airport does not show up, please type “Other Airport” and specify your airport in the comments box below.

Demographic Information

This section collects demographic information about you. These questions are particularly important for OpenCon's efforts to support diversity, equity, and inclusion. If you do not feel comfortable sharing this information, most of the questions let you opt-out.



Please select an option.


Please select an option.


OpenCon is committed to supporting diversity, equity and inclusion, and this information adds an important dimension to our efforts. We understand that different cultures have different sensitivities around this type of information, so this question is optional. Select “Prefer not to say” to skip the question. If you decide to answer, select any/all options that apply. You can also write your own answer in the box at the bottom (just be sure to check "Specified below"). By "origin" we generally mean where your ancestors are from.


Please indicate below the languages you speak at an intermediate level or higher. You may enter up to four. While OpenCon 2018 will be conducted in English, there are opportunities within the OpenCon community to engage in activities in other languages. This information is helpful for organizing purposes.

Scholarship Application

Please skip this section if you are not applying for a scholarship, although note that attendance at OpenCon is still by application only regardless of whether you need a scholarship.

OpenCon is a global event that seeks to bring together a diverse, globally-representative group of participants, regardless of their ability to pay for travel and expenses. Therefore, we seek to allocate our limited scholarship funding carefully to the participants who need it most. This section of the application collects the information we need to award scholarships as equitably as possible.

Travel scholarships are available for roundtrip travel to Toronto, shared hotel accommodation, conference registration (including most meals and transit to the venue from the conference hotel), and visa application fees. Travel scholarships do not cover other expenses, including meals outside the conference, transit to and from the airport, and travel insurance. Please note that scholarship travel must be booked by our travel agent, and no scholarship checks or reimbursements will be offered.

For further details on travel scholarships and what expenses are covered, see our FAQ.

Our general scholarship fund prioritizes invited applicants who are least likely to have access to funding of their own (for example, those from lower income countries or those very early in their careers). If your personal circumstances allow you access to travel funding, you are still welcome to apply for a scholarship, but we strongly encourage you to seek funding that you can partially or fully contribute toward your attendance so that scholarships can go to those who couldn’t attend otherwise).



Select the expenses below for which you would like to apply for a scholarship, or select "Full scholarship" to request all of them. You can read more about Canadian visas here: http://www.cic.gc.ca/english/visit/visas-tool.asp


If we are unable to provide a scholarship for all of the expenses you requested, how likely is it that you could raise funding to cover a significant portion of these expenses? We do not expect you to have access to funding, but we would like to know if there is a chance you might be able to attend without your requested scholarship.


If you think you may be able to raise funding for a significant part of your cost of attendance, please provide a brief description below. Leave this blank if you are unable to fundraise. Maximum 280 characters (~30 words).

Final Step

Just a few more questions and then you’re done!



Use this box for any additional information you would like to share about yourself, projects you work on, or other information that could impact your attendance or participation at OpenCon 2018, if invited. Maximum 1000 characters (~150 words).


Please check the boxes below to acknowledge your understanding. All boxes must be checked to submit your application. Links to the OpenCon Privacy Policy and the CC0 Public Domain Dedication are provided in the instructions above.


Please select the boxes below to give us permission to contact you and use the data you have provided. Your selections will not impact your application rating, however giving us these permissions can help make sure you get the most out of the OpenCon community.